Microsoft Access
This training provides a comprehensive introduction to Microsoft Access for database management and design. Participants will learn how to create and manage databases, design tables and forms, write queries, and generate reports. This course emphasizes the ability to organize and retrieve data efficiently using relational databases.
Target Audience: This course is designed for database administrators, data analysts, and anyone who needs to create and manage databases for business or personal use.
Module 1: Introduction to Databases and Access
Understanding the role of databases
Overview of Microsoft Access environment
Navigating the Access interface: Ribbon, Navigation Pane, and Views
Access database structure: Tables, Queries, Forms, Reports
Module 2: Creating a New Database
Starting a blank database
Understanding relational database principles
Planning tables and relationships
Naming conventions and best practices
Module 3: Creating and Modifying Tables
Designing tables with fields and data types
Setting primary keys
Using input masks and field properties
Creating lookup fields and value lists
Using validation rules and default values
Module 4: Managing Table Data
Entering, editing, and deleting records
Sorting and filtering data
Importing data from Excel or other sources
Linking tables across databases
Module 5: Relationships and Referential Integrity
Creating relationships between tables
One-to-one, one-to-many, and many-to-many relationships
Enforcing referential integrity
Cascading updates and deletes
Using the Relationship View effectively
Module 6: Creating and Running Queries
Introduction to queries: Select, Action, and Parameter queries
Designing Select queries using Query Design View
Filtering with criteria and expressions
Sorting and using calculated fields
Using wildcards and logical operators in queries
Working with multiple tables in a query (joins)
Module 7: Action Queries
Make Table Queries
Update Queries
Append Queries
Delete Queries
Running queries safely and backing up data
Module 8: Parameter and Crosstab Queries
Prompting users for input with Parameter Queries
Creating Pivot-style summaries with Crosstab Queries
Using functions within queries (Date(), Now(), IIf())
Module 9: Creating Forms for Data Entry
Designing user-friendly forms
Using Form Wizard and Layout View
Adding controls: text boxes, combo boxes, buttons
Setting form properties and control formats
Creating navigation forms and switchboards
Module 10: Subforms and Layout Design
Creating subforms for related data
Linking parent/child records
Conditional formatting in forms
Enhancing usability with macros and navigation buttons
Module 11: Creating and Formatting Reports
Using the Report Wizard
Grouping and sorting records
Summarizing data with totals and averages
Adding logos, headers, footers, and page numbers
Conditional formatting in reports
Module 12: Advanced Form and Report Features
Embedding subreports
Printing filtered reports
Using charts and visual summaries in reports
Adding calculated fields and custom labels
Module 13: Introduction to Macros and Automation
Creating simple macros
Automating navigation and form events
Assigning macros to command buttons
Introduction to VBA (optional, based on group level)
Module 14: Database Security and Maintenance
Compacting and repairing databases
Creating backup copies
Splitting the database for multi-user access
Password-protecting Access databases
Managing users and permissions
Module 15: Exporting and Integrating Data
Exporting to Excel, PDF, and Word
Importing and linking external data
Integrating with Microsoft Outlook and SharePoint
Tips for building scalable databases
Bonus Add-ons (Optional)
Industry-specific case study (e.g., inventory tracking, employee database, or client management)
Access Templates for Common Business Needs
Access vs Excel: When to Use What
Introduction to SQL in Access (for advanced audiences)